A Division Of Warroom DSI

 There are many organizations that offer solutions in these areas, but not with high level of customer service, quality and the expertise of IN-SITE Management Solutions.  IN-SITE provides clients with the flexibility of selecting a document management solution that is perfectly designed by industry experts to meet the very specific needs of your organization.

 IN-SITE options include

•  Copy, mail and miscellaneous office support services provided on-site, by professionally trained IN-SITE staff with IN-SITE provided equipment.
•  or,  temporary solutions to meet the needs of your peak periods or special project requirements.  We can meet these special requirements at our Boston and/or Providence location or at your site.  Need staff and equipment for a short-term period?  No problem. Give us a call.
•  World Class scanning services.  The way organizations manage their documents impacts their competitiveness as well as productivity.  Having many years of experience designing and executing scanning programs enables us to support our clients with creative document conversion services either on-site or off-site.

Complete 24 / 7 digital copy back-up support in our facility, picked up with delivery provided by our vans – total accountability!  Fast rush service day or night.

 See how IN-SITE’s experienced team can look at your current document services situation and work with you to create a streamlined document solution with a focus to ongoing improvements, cost efficiencies, and with increases in productivity.

Determining the Best Solution for your Organization.

 To provide your organization with a professional recommendation, IN-SITE will conduct a scope of work analysis of your document workflow and support services with no costs or obligation to your organization.

Our fact based research, underscored with agreed upon initiatives is conducted within a format that ensures detailed results and complete objectivity. 

Upon review of IN-SITE’s findings, with validation by your organization, IN-SITE will recommend a document production service based on your specific requirements and industry best practices.  Emphasis is directed toward capturing all cost efficiencies, flexibility and creativity.  IN-SITE’s recommendations are supported in conjunction with key, strategic partnerships enabling IN-SITE the flexibility to provide a solution with variable offerings of world class proven technologies.

IN-HOUSE DOCUMENT SERVICES.

IN-SITE / On-site Copy and Scanning Service.

IN-SITE provides an integrated approach to improving and streamlining your on-site copy center services.  Utilizing industry standards and leveraging our vast experiences, IN-SITE can provide you recommendations for document production that are efficient, scaleable and cost effective.

Enhance your technological offerings by benefiting from strategic partnerships IN-SITE has leveraged to provide its’ clients with world class, proven technologies.

Issues with recruiting, training and managing corporate services support staff?

The assigned staff at your in-house Center will be professional, articulate and thoroughly trained on all equipment and software applications.

During vacation periods or illness, IN-SITE provides trained back-up personnel to ensure continuity and efficiency.  Our secure 24 / 7 production facilities, centrally located in Boston and Providence, provide support for our on-site copy center programs.

Provide your organization with professionally managed IN-SITE Copy Services and refocus on your core business.

MAIL SERVICES

Is your current Mail Services operation efficient?

Is your organization leveraging the latest “best way” industry practices and technology to maximize efficiencies in both costs and productivity?

Should your organization be utilizing a mail house to further lower mailing expense?

Are you utilizing all applicable postal discounts?

Consider this . . .  IN-SITE can review your current mail services operation and make recommendations for the most effective services program for your organization.  Our recommended solution will include workflow procedures and equipment to meet your needs and provide professional staffing and management that is crucial to the efficient operation of this services area.

COPY-PRINT-MAIL EQUIPMENT.

The proper balance between productivity and cost efficiency can be a challenge,  especially when it comes to copiers, fax service options, printers and mail equipment.

Cash outlay for equipment strains budgets, while equipment lease alternatives can tie you in for long periods.  With an IN-SITE program, all equipment, maintenance and servicing will be included.  Over 40+ years of industry experience provides us with the resources to make optimum, unbiased decisions for any or all of your equipment requirements.  We are not an equipment manufacturer or dealer that provides clients with its equipment offerings in order to help meet equipment sales quotas. 

OUR FOCUS IS ON SERVICE AND THAT INCLUDES PROVIDING THE BEST POSSIBLE EQUIPMENT FOR EACH CLIENT. 

Working with our strategic partners we analyze user applications and make appropriate brand and type of equipment recommendations to meet each client’s specific requirements.

We also coordinate and track all service calls, provide monthly detailed reports on each machine, to ensure proper equipment utilization and conduct ongoing analysis to determine areas of equipment right-sizing or re-deployment.

On-Line and Off-Line Electronic Document Storage Programs.

Do you have problems accessing documents in a timely and cost effective way?

 
Are documents readily available to authorized employees and remote staff?

Problems with

•  
  • Accurate filing and / or misplaced files?
  •  Storage issues?
  •  Same time requests for same files?
  •  Excessive labor charge involved for filing and look-ups?

For over 12 years, our parent company, WarRoomDSI has been providing document scanning and imaging service programs to various organizations.  Utilizing these resources, IN-SITE will have their experts in document storage solutions explore and implement solutions designed to meet your particular requirements – either with files available off-line or on-line with a document repository.

Our goal is to be involved with you from the beginning to consult you and your team on the best way to handle a case. We have built our capabilities to provide first-class electronic discovery services. Our first priority is the integrity of your data. We understand concerns such as Chain of Custody and spoliation. We deliver a constant flow of detailed reports while your project is being processed: information about status, de-duplication rates, searching reports, and many others. We need you to have the ability to control your data. Our software allows de-duplication not just across the project, but within the custodian, at both the user and user prefix levels. Our searching and filtering technology enable you to search using multiple criteria simultaneously, using Boolean, proximity, numeric, data range, wildcard, synonym and keyword methodologies. We want to make it possible for you to achieve 95% data reduction while helping you to mitigate risks, and control the costs of this process.

Our experienced coding team will build a flexible “foundation” database consisting of standard information such as date, document type, title, author, recipient, etc.  Many additional fields such as key words, phrases and names may also be included to provide you with many options to search your documents effectively.

Our Electronic Labeling is a number assigned and printed onto your scanned or processed images allowing you to search, sort and reference specific electronic documents quickly and easily using our document management viewer, our online document management system, or your current document management software.

Rush Service 24/7/365:
Rush projects are an every day occurrence at WarRoom DSI. We are open around the clock to meet your toughest deadlines. Our superior capacity enables us to continually meet these rush deadlines while focusing on your largest projects.

Security and Confidentiality:
Your peace of mind is our biggest concern. We understand the need for confidentiality. Our production facilities are safe and secure. Every person in our closed door facilities must sign a confidentiality agreement upon employment.

Personalized Service:
We never use a courier or delivery service. A member of the WarRoom team will pick up and deliver all of your projects. All you have to do is call. Your document consultant is available twenty-four hours a day, seven days a week. Our investment in people and training has allowed us to constantly meet the needs of our clients, and provide support teams the service they desire.

Quality:
We understand that producing a perfect project every time is the key to our success and yours. All projects that pass through our production facilities are carefully inspected page for page, copy against original.

With WarRoom’s smart scan technology we provide you with the ability to conduct valuable document searches before traditional coding is even performed, resulting in significant time and cost savings to you if the document population is eventually coded.

Our software is compatible with all major image and database viewers. We are able to scan to single page tiff, multi-page tiff and PDF files.

Our Software also enables you to look at the Meta Data associated with each file in the form of a colored break sheet between files. This enables you to review your documents more effectively by seeing where the file came from, the date created, date modified and what type of file it is.

Our Electronic Labeling is a number assigned and printed onto your scanned or processed images allowing you to search, sort and reference specific electronic documents quickly and easily using our document management viewer, our online document management system, or your current document management software.

Job Description:

Responsible for handling and copying documents in the specialized field of litigation copy work. Must be detail oriented, deadline driven and possess the ability to work flexible hours when required.  Great opportunities for students, as all shifts are available at this time, which include: 8am to 4pm / 4pm to 12am / 12am to 8am.   Experience in the litigation copying field a plus.

Contact Information:
Matt Difabio
mdifabio@warroomdoc.com
echin@warroomdoc.com
373 Washington Street
Boston, MA 02108
Fax # 617-426-6562

Whether at home base, or on the road, we have you covered. Our national network allows you the ability to have documents copied or imaged in any remote location or major market in America. All you have to do is give us a call and we will take care of the rest.