Tag Archives: cloud

Hosted Review: No Downtime or Downside

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Guarantee your legal documents are available when you need them.

You’ve been looking forward to a night in with your special someone. You slipped into something more comfortable, made some popcorn, and snuggled up on the couch only to discover Netflix was down. And why? All because of another Amazon Web Services cloud outage.

Missing out on a movie is one thing. You could always listen to music, play a game or even talk to each other. But what happens when you and your legal team are trying to review documents on your public cloud and suddenly you can’t access your data? When your Electronically Stored Information (ESI) isn’t available, you lose billable hours, every legal team’s worst nightmare.

Not All Clouds Are Created Equal

In a public cloud, you share hard drive space with other companies. Sharing storage might work well enough for movie streaming or social networking, but it isn’t the most secure or defensible choice for your confidential litigation documents. With a private cloud to host your review, you gain the benefits of your own server without the costs.

A 99.99% service level agreement guarantees you 24×7 uptime, from any of your devices, anywhere in the world. In the event of a cloud malfunction, a backup cloud takes over, allowing you the same access to your data as before. Just as a generator is essential to the reliable running of a hospital, a dedicated server ensures the integrity and availability of your eDiscovery project.

Since you can access your data from the comfort of your own office or home, you probably won’t be visiting the physical location of your servers. Yet their geographic location is still an important consideration. Selecting an American data center to host your server avoids complications with foreign eDiscovery regulations.

Virtual Collaboration in Legal Review

When combined with a Software-as-a-Service (SaaS) review tool, a private cloud provides you billable hours by increasing the efficiency of your team:

  • Access documents from any device, anywhere, 24×7.
  • Assign documents to pools of users, so any member of the team can finish a document and move on to the next. No more time wasted waiting for new assignments.
  • Control access levels of your legal team on a need-to-know basis, especially useful when sharing documents with expert witnesses.
  • Download documents without slowing other team members down.
  • Track the overall progress of the review.
  • Track the review status of individual documents, saving time by preventing multiple reviewing of the same document.
  • Share searches across the review.
  • Easily see and jump to linked documents, such as email attachments.
  • Read redacted text before it is permanently burned on.
  • Tag privileged documents.

    • With a hosted review, you benefit from the labor and cost efficiencies of the cloud without sacrificing access or security.

    When preparing for litigation, you can’t afford downtime. Call WarRoom Document Solutions and discover the best dedicated review solution for your needs.

4 Ways to Spend Your Global Information Governance Day

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Take control of your data

1. Puzzle over the Wikipedia definition of information governance.

Essentially, information governance takes records management to the next level. It encompasses all phases of the information life cycle, including privacy attributes, eDiscovery requirements, storage optimization, and metadata management.

2. Delete some unnecessary files from one or more of the following:

  • smart phone
  • tablet
  • hard drive
  • cloud

3. Put out a pretend legal hold to test your organization’s litigation preparedness.

Like a fire drill, only for responsive data. Get permission from your boss before attempting this GIGD tradition.

4. Still confused about information governance?

Contact WarRoom Document Solutions to discover how Software as a Service (SaaS) eDiscovery tools ensure compliance with information governance best practices. We know what information governance is, so you don’t have to.

SaaS Up Your Data Collection

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Cloud collections for eDiscovery

Back in the early days of eDiscovery, collecting Electronically Stored Information (ESI) from computers in a defensible manner could be quite costly. Forensic technicians charged $500/hour, and often traveled to many different locations to harvest the responsive data.

In 2013, on-site collections for electronic evidence aren’t usually necessary. A Software as a Service (SaaS) data collection bypasses expensive specialists and travel costs. Cloud collection pulls data remotely in a sound and defensible manner for a much more affordable price.

Preserve your data integrity

Simply by copying or moving a file, you can alter crucial information. Increasingly, courts are expecting unaltered electronic evidence to be produced. SaaS data collection prevents inadvertent file alteration. Avoid spoliation claims, sanctions, and adverse judgments with forensically sound remote data collection.

In addition to lowering your risk of benchslaps, remote data collection allows filtering by file types. SaaS filtration and de-duping in the collection stage of your discovery project defensibly decreases the cost and size of your eDiscovery work. Filtering also minimizes your risk of accidentally producing privileged information.

The right tool for the eDiscovery job

Cloud data collection takes some of the pressure off your IT department. SaaS means there is no installation, administration or maintenance of software or hardware adding to the IT workload. Also, while your internal IT department does an excellent job of meeting your company’s technology needs, collection in compliance with Justice Department practices is most likely outside the scope of their expertise.

Just as your IT department probably doesn’t know much about defensible data collection, IT backup programs weren’t designed to defensibly collect evidence. Employing backup technologies to collect your data is like using a slotted spoon to ladle soup – it takes forever and much of the data remains uncollected. A cloud-based eDiscovery collection tool provides time- and cost-efficient results.

Conducting a SaaS collection doesn’t require a degree in computer science. A data collection software wizard guides you through the process. It’s easier than a mail merge!

Anywhere, anytime, any device

Cloud equals convenience. A SaaS collection tool pulls data from laptops, desktops, servers, network shares, virtual machines and cloud servers. Collections can be performed at any time from anywhere in the world.

You have complete control over your data collection. Although your data custodian has the option of suggesting responsive files, you and your legal team make the ultimate decision about what data is pulled. Perform collections from any device with a web-browser. If you have a minute on the train, check your collection status from your smart phone or tablet.

Your data collection is accessible to you and your team by any device, but not to anyone else. We understand that your confidential information must remain just that. Your data is encrypted and stored in tamper evident containers. You can further increase your security by choosing strong passwords, changing them frequently, and disabling wireless and Bluetooth when not in use.

So, go ahead, miss the Nineties because music was better and retirement funds were flush. But don’t cling to outdated and expensive data collection methods. Maximize cost savings, time savings and your productivity with SaaS collection.

Call us at 1-855-WAR-ROOM to find out which cloud data collection method best meets your needs.